Data retention / disappearing files

Workspace
1

Is there a way to set up certain files to be deleted automatically after a certain time period or set a specific “destruction date”?

If not, I’d like to request this feature :slight_smile:

Thanks,
Alex

2

Hello, @alexsapps :handshake:

In OnlyOffice Workspace, there is a feature that allows you to set a time for trash cleanup. However, to utilize this feature, files must first be deleted. When a file is deleted, it still goes to the trash, where it remains for the specified period before being permanently removed.

  • Could you please provide more details about the specific scenario you have in mind for using this feature?

  • Additionally, it would be helpful if you could offer a few examples of how you envision using it.

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3

Hi Nikolas,

We’re an activist organization and we use documents to organize protests and investigations. After an event, most related data is no longer useful but it could be a legal liability. We might be prosecuted by the government or targeted by the industries we want to reform if our data is subpoenaed or stolen/hacked.

So we might want to set a folder related to a protest to schedule itself for deletion on the day after the protest. Or we might want some temporary meeting notes to auto delete 3 days after the document’s creation, or 30 days after the last view/edit.

I’m not sure of the difference between your two questions but let me know if you’d like any more details.

Thank you :slight_smile:
Alex

1 Like
4

Hey Alexander

This is an interesting suggestion. We will consider it.

Of course, I cannot guarantee that it will be implemented in the product, but as soon as there is any information, I will keep you updated! :handshake:

1 Like
6

@alexsapps :wave:

We have registered your suggestion to add the option for scheduling the removal of a room/folder/document.

However, at the moment, we don’t have specific timelines for its release.

1 Like